🚛Trips, fleet, equipment rental, accounting, and customs clearance

Qayd Logistics — Transport and Customs Clearance

An integrated system for transport companies and customs brokers: a trip is recorded before departure and closed on arrival, then invoiced from a single accounting engine that separates haulage from driver allowances, bridges, and port fees — with hourly equipment rental and customs files in their three fee modes.

💻A Windows edition installed on the company device with its own database, plus a web edition on a client subdomain on request.

Request a trial copy Talk to us on WhatsApp Open a trial request ticket

Real screens from the system

Captured from the running system on real data — not drawn mockups. Click any screen to enlarge it.

Qayd Logistics — Transport and Customs Clearance — Sign in — **Sign in**A closed system: every employee has an account and permissions, and each sign-in attempt is logged.

Qayd Logistics — Transport and Customs Clearance — Dashboard — **Dashboard**Live indicators straight from the database: sales, cash, inventory, and receivables.

Qayd Logistics — Transport and Customs Clearance — Trips — **Trips**A new trip with its automatic distance and charges, and open trips with departed and arrived actions.

Qayd Logistics — Transport and Customs Clearance — Fleet and equipment — **Fleet and equipment**The fleet by type and status, per-vehicle documents with expiry alerts, and expenses.

Qayd Logistics — Transport and Customs Clearance — Equipment rental — **Equipment rental**A contract with its hours, hourly price, and operator, and downtime hours that are never billed.

Qayd Logistics — Transport and Customs Clearance — Entitlements and custody — **Entitlements and custody**Driver allowances and cash settlement, and the custody cycle from issue to closing.

Qayd Logistics — Transport and Customs Clearance — Customs clearance — **Customs clearance**A clearance file with its path, fees, deposits, and documents, plus a declaration alert before arrival.

Qayd Logistics — Transport and Customs Clearance — Invoices — **Invoices**A trip is invoiced by the Qayd engine itself, and the posting preview shows exactly what will be recorded.

Qayd Logistics — Transport and Customs Clearance — Collections — **Collections**Receivables by aging bucket, and a partial payment that creates its own receipt voucher.

Qayd Logistics — Transport and Customs Clearance — Closing and reports — **Closing and reports**Monthly profit and net cash, vehicle profitability, driver revenue, fuel, and fleet utilisation.

Qayd Logistics — Transport and Customs Clearance — Accounting — **Accounting**Correct double entry: a daybook, general ledger, vouchers, and a trial balance.

Qayd Logistics — Transport and Customs Clearance — Inventory — **Inventory**For companies that sell goods alongside hauling them — alfalfa, fertiliser, sand — with balances and cost.

Qayd Logistics — Transport and Customs Clearance — Reports — **Reports**Statements, receivables, item movement, and the VAT summary — printable and CSV-exportable.

Qayd Logistics — Transport and Customs Clearance — Settings — **Settings**Business details and document identity, plus transport settings: port exit fee and fines policy.

Qayd Logistics — Transport and Customs Clearance — Licensing — **Licensing**Activation with a digitally signed key bound to the device id, and a log of every activation.

Qayd Logistics — Transport and Customs Clearance — Printable invoice — **Printable invoice**A4 with the business identity and logo, itemised exactly as posted.

Key Features

✓

Trip lifecycle: recorded as planned before departure, then departed, then closed on arrival — closing corrects the actual load count and the driver entitlement with it.

✓

A distance table shipped with the system: 52 cities, 158 routes, and 32 ports, so distances fill in without internet.

✓

Driver allowance handled correctly: the per-load amount is deducted from the freight charge, not added to it, and is paid in cash or carried to payroll.

✓

Custody is not an advance: cash is issued, the driver returns with receipts and the remainder, and any unexplained difference becomes an advance deducted from salary.

✓

Equipment rental by hour, day, or month, with or without an operator; downtime hours are never billed, and swapping the machine does not close the contract.

✓

Port trips: container, bill of lading, delivery order, exit fee, and demurrage — each line marked as billable to the client or borne by the company.

✓

Customs clearance through an eight-stage path, with three fee modes producing three different journal entries: client deposit, lump sum, or recoverable receivable.

✓

Monthly closing with two numbers, not one: accrual profit and net cash — a haulier can be profitable while all the profit sits with its clients.

✓

Operational reports: profitability per vehicle, driver revenue against cost, fuel use compared to the vehicle own average, and fleet utilisation.

✓

ZATCA-compliant e-invoicing, double-entry accounting, permissions, and an audit log — inherited from Qayd, not rebuilt.

Request a trial copy

Fill in the form and we will contact you with the trial copy and its activation steps. No payment details are required.